1. NAMES AND OBJECTS OF THE SOCIETY
The name of the Society shall be “The Society of Local Authority Lawyers and Administrators in Scotland” and the objects of the Society shall be to:-
a) confer on all matters affecting local government;
b) promote sound administrative and legal practice within Scottish local Authorities and to these ends promote and develop the professional knowledge and talents of members;
c) confer and take action on matters, other than the terms and conditions of service of members, affecting the Society and its membership or local government generally, either on its own or jointly with other associations or bodies;
d) give advice to any association of local authorities or any other body;
e) take such action relating to any of the above objects as may be thought desirable
a) The persons eligible for membership of the Society shall be those employed as solicitors or administrators in departments providing central administrative and/or legal services within local authorities, national parks and other recognised public sector organisations in Scotland.
b) ‘Recognised public sector organisation’ shall mean any service or organisation which the Office Bearers consider to be linked with or complementary with the objects of SOLAR.
c) without prejudice to the terms of paragraph 4 of the Constitution and Rules, the Executive Committee shall prepare, and from time to time thereafter review, guidance on the criteria for membership of the Society.
3. HONORARY MEMBERS
A member of the Society who retires may, on intimation to the Secretary, continue in membership as an honorary member. An honorary member shall pay no subscription but shall be entitled to receive notices, agendas and minutes in relation to any general meeting of the Society. An honorary member may attend any such meeting and take part in the proceedings but shall not be entitled to requisition a meeting or move or second a motion or vote. An honorary member may participate in all social activities of the Society.
4. APPLICATIONS FOR MEMBERSHIP
(a) Corporate membership shall be given to any Scottish Local authority, national park or any other recognised public sector organisation upon payment of the corporate subscription as set out in paragraph 7(a) below.
All staff employed by such corporate members shall be entitled to membership, each corporate member submitting annually to the Secretary or Treasurer a list of all relevant staff with job title and contact details.
(b) Individual membership of SOLAR is open to any employee of a local authority, national park or recognised public sector organisation upon payment of the individual membership subscription as set out in paragraph 7 (b) below.
5. TERMINATION OF MEMBERSHIP
(a) Membership shall be terminated in any of the following ways:-
(i) by written notice of resignation to the Secretary at any time;
(ii) on the agreement of the Executive Committee, having been advised that the corporate or individual member’s subscription is more than 1 year in arrears;
(iii) on the member being expelled from the Society as provided in rule 6;
(iv) on the member ceasing to eligible for membership of the Society in terms of rule 2, subject to the exception provided in rule 3.
(b) A member who resigns shall remain liable for the whole of the subscription due for the year in which they resign.
The Society may on cause shown, at a general meeting called for the purpose of and of which notice containing the item as a matter of business has been duly given, and if three quarters of the whole number of members of the Society present and voting so determine, expel any member from the membership of the Society. 7. SUBSCRIPTION
(a) The rate of annual corporate subscription shall be as determined by the Annual General Meeting and shall be payable within 30 days of receipt of the subscription invoice.
(b) For those members seeking individual membership, the subscription shall be as determined at the Annual General Meeting and payable within 30 days following the AGM.
8. GENERAL MEETINGS
(a) The Society shall hold its Annual General Meeting in the Spring of each year but in any event not later than 31 May at such place, date and time as are determined by the President.
(b) Other general meetings of the Society may be called at any time at the instance of the Annual General Meeting or on the authority of the President or upon requisition to the Secretary in writing by not less than 9 members setting forth the reason for the meeting.
The officers of the Society shall be:-
a) the President;
b) the Senior Vice President;
c) the Vice President;
d) the Secretary;
e) the Treasurer; and
f) the Communications Officer
The officers shall have authority to take any action on behalf of the Society at any time, subject to reporting where appropriate, to the next available meeting of the Executive Committee.
10. ELECTION OF OFFICERS
The officers shall be elected at the Annual General Meeting.
11. PERIOD OF OFFICE
The President and Vice Presidents of the Society and the Convenor of any of its committees shall hold office for one year but shall be eligible for re-election.
12. FILLING OF CASUAL VACANCIES
Where any vacancy in any of the offices of the Society cannot be filled at the Annual General Meeting or occurs during the course of the year, it may be filled by and at the discretion of the Executive Committee.
The President and the Vice Presidents, the Secretary, the Treasurer and the Communications Officer, shall be ex-officio members of all committees.
An auditor shall be appointed at the Annual General Meeting or at the next Executive Committee Meeting to audit the Society’s accounts for the current financial year and to report to the next Annual General Meeting.
15. COMMITTEES AND WORKING GROUPS
The Society shall appoint an Executive Committee of which the President shall be Convener) and may appoint such other Committees and Working Groups (and their Conveners) as it considers appropriate from time to time and may delegate to any committee the power to act on its behalf.
The Executive Committee shall comprise at least one member of the Society from each Scottish local authority.
A quorum at meetings of the Executive Committee shall be 7 and at working groups, as determined by each working group.
17. NOTICE OF MEETINGS
In respect of any general meeting of the Society and of any meeting of a Committee, a written notice calling the meeting and setting out the agenda shall be issued to the relevant members not less than 7 days prior to the meeting. 18. MOTIONS
A member may supply in writing to the Secretary not less than 14 days before any general meeting the terms of any motion or question which they may wish to move or ask at a meeting and will then be included on the agenda.
19. PROCEDURE AT MEETINGS
The procedure at all meetings shall be at the absolute discretion of the Convener of the meeting in question.
20. THE SOCIETY’S YEAR
The financial year shall be the period from 1st February to 31st January in any year.
21. APPOINTMENT OF TRUSTEES
The President, Vice-Presidents, Secretary, Treasurer and Communications Officer of the Society for the time being shall be the Trustees of the Society and the property of the Society shall be vested in the Trustees of the Society.
22. INVESTMENT OF FUNDS
The funds of the Society not required for current business or to meet accruing liability may be invested in any of the investments referred to in Parts I, II and III of the first Schedule to the Trustee Investments Act 1961.
The society may at any time be dissolved by a motion by a majority of two-thirds of all members present and voting at a general meeting duly called for that purpose provided that written notice calling the meeting and setting out the proposal to consider a motion for dissolution of the Society shall have been issued by the Secretary not less than 1 month prior to the date of the meeting. Unless the Society at such general meeting directs otherwise, the Trustees shall thereupon proceed to realise the property of the Society and after discharge of all liabilities shall divide the same equally amongst all persons who are members of the Society, at the date of such general meeting upon the completion of such division of the Society shall be dissolved. If the dissolution is for the purpose of amalgamating the Society with another Society, the Treasurer shall transfer all property to the Trustees of the new Society.
24. ALTERATION OF CONSTITUTION AND RULES
This constitution and these rules may be rescinded, added to, or altered by notice of the proposal being set forth on the agenda of a general meeting of the Society and at least two-thirds of all members present at that meeting voting for the proposal.